Residency Manual

Unplanned Sick Leave Individuals who report sick at the beginning of a workday are required to notify Clinical Administration and must personally speak with the administrative assistant in charge of attendance (i.e., voicemails and emails are not acceptable). For unplanned absences between Monday and Friday, all calls must be directed to Clinical Administration at 212-938-4030 between 8:00 a.m. and 9:00 a.m.; for unplanned absences on Saturday, individuals must call the 7 th floor front desk at 212-938-4130 between 8:30 a.m. and 9:00 a.m. In addition, the service chief(s) and clinical attending(s) (if applicable) the resident is assigned to for that day must be emailed (or texted if possible) by the resident as soon as they are aware they will be out. If an individual requests the use of sick leave accruals, the individual may be required to provide medical documentation. In the event that medical documentation does not substantiate the claim of illness, the absence will be viewed as unauthorized and without pay . Clinical Administration may require supporting documentation for any request for the use of sick leave. Resident Timesheet At the end of each month, the resident should complete their time sheet and have the supervisor of the residency program review and approve it with their signature under the resident's signature. The supervisor will send approved time sheet to Payroll. Timely completion of the time sheet is important for processing. 3. For annual leave requests involving Saturdays, the resident needs to inform Dr. Diane Calderon for Primary Care, Dr. Daniella Rutner for Vision Rehab, Dr. Shelby Leachfor Pediatrics, or Dr. Eva Duchnowski for Contact Lens at least four weeks prior to the date requested. The resident will be required to generate the leave request form and obtain appropriate signatures (chief and program supervisor). No more than one resident is permitted to be out per Saturday per service. Exceptions will be looked at on an individual basis, particularly as it applies to attendance to professional meetings (eg. COVD, AAO). Each resident is allowed no more than one Saturday off per quarter that they are scheduled. Additional Saturdays off MAY be approved if a switch with another resident or other coverage for patient care is made. Exceptions may be looked at on an individual basis. Use of sick days may require a physician’s note. Administrative leave requests for major meetings are reviewed on an individual basis 4. Saturday Attendance/Leave Guidelines (SUNY Salaried Positions)

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