Student Handbook

c) If, after inspecting and reviewing his/her records, the student has any questions about them, they may request an oral or written explanation and interpretation of them. d) The student may also secure a copy of every document in their folder open to them. These will be made by the College under the same terms, conditions and charges as for a copy of a transcript, i.e. $5 for each document. If an original or source document exists elsewhere (e.g. records of other schools), copies will not be sent to a third party. 2) Transcripts: a) Students can view their term reports at the end of each term and whenever a grade change is made via the my.sunyopt.edu student portal. b) Students with no outstanding financial obligation are entitled, upon request, to one free official transcript after graduation. c) Students must pay the current transcript fee for each transcript ordered. d) All requests for official transcripts must be made in writing on a Transcript Request Form, available in the Office of Student Affairs or the student portal. Transcripts will not be sent until the fee is paid. e) Official transcripts will be mailed from the registrar. Under special circumstances, an official transcript will be given to the student in a sealed envelope stamped by the Office of the Registrar. 3) Elements of a transcript: a) The registrar maintains records of overall class standing and grade point averages and all calculations related to the student’s academic standing. b) Cumulative and term GPA, quality points, occasions on probation and other information relative to the student’s academic standing are reported on the college transcript. Availability of Academic Records Students may request copies of their transcripts for themselves or for third parties. Requests must be made in writing and the contact information provided. At the request of the President or Dean, term reports and written instructor comments may be made available. Transcripts from the SUNY College of Optometry will be provided to members of the Course and Standing Committee. The committee, by vote, may request a student’s transcripts from previous institutions attended, standardized test scores, and letters of recommendation. The Registrar, or a person designated by the Registrar, shall be responsible for distributing and collecting all documents, and copies thereof, used in the Committee on Course and Standing meetings. All such documents and copies must be returned to the Registrar or designee prior to the end of the meeting. The chair of the Course and Standing Committee at any meeting where student records are reviewed and discussed must inform all present about the necessity to maintain confidentiality of all student records and of the proceedings of the meeting. Student academic records, scores and grades may be used for educational research only as part of de-identified group data. Proposals for educational research involving student records must

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