SUNY Procedure #7553 Purchasing and Contracting (Procurement)

University provides consideration other than money, regardless of amount. (See Appendix Section for Exhibit A and Exhibit A-1). F. NYS Finance Law §165(2) provides that, with very limited exceptions, the University, as a state agency, may not purchase tropical hardwoods or products in any form for any purpose. Every RFP or IFB must contain a statement that any bid or response which calls for the use of any tropical hardwood or wood product in its performance shall be considered non-responsive. (NYS Finance Law §165(2) (c) (i)). G. Consistent with the provisions of Section I.C.& D. above, campuses shall purchase recycled, remanufactured or recyclable commodities when such commodities meet their form, function and utility requirements, taking into consideration the cost of the commodity over its life cycle. If the cost of a recycled product (but not recyclable or remanufactured commodities unless also recycled) does not exceed the cost of a product made without recycled content by 10% (or by 15% if over 50% of the recycled materials are generated from the New York State waste stream), the recycled product must be purchased. (NYS Finance Law §165(3)). Campuses shall have the authority to determine that for reasons of public health or safety, a recycled, remanufactured or recyclable commodity should not be purchased. Such determinations shall be documented in the procurement record. H. In accordance with Executive Orders directing state agencies to be more energy efficient and environmentally aware: 1. Consistent with the provisions of Sections I.C. & D. above, campuses shall purchase energy-efficient commodities (ENERGY STAR) when acquiring new energy-using products or replacing existing equipment. All products must meet the efficiency standards as specified in Executive Order 111 and the State Energy Law. Campuses shall procure increasing percentages of alternative-fuel vehicles, including hybrid electric vehicles. At least 50% of new light-duty vehicles acquired by each campus shall be alternative-fueled vehicles. 100% of all new light-duty vehicles shall be alternative-fueled vehicles, with the exception of specialty, police or emergency vehicles as designated by the New York State Division of the Budget. 2. Campuses shall seek to purchase sufficient quantities of energy generated from renewable sources so that 20% of the overall annual electric energy requirements of buildings owned, leased or operated by the campus are met through renewable sources currently. 3. In the design, construction, operation and maintenance of new buildings, campuses shall, to the maximum extent practicable, follow guidelines for the construction of "Green Buildings" including guidelines set forth in the NYS Tax Law §19, which created the Green Buildings Tax Credit, and the United States Green Buildings Council's Leadership on Energy and Environmental Design (LEED) rating system. Campuses engaged in the construction of new buildings shall achieve at least a 20% improvement in energy efficiency performance relative to levels required by New York State's Energy Conservation Construction Code. For substantial renovation of existing buildings campuses shall achieve at least a 10% improvement. Campuses shall incorporate energy efficient criteria consistent with ENERGY STAR and any other energy efficiency levels as may be designated by New York State Energy Research and Development Authority (NYSERDA) into all specifications developed for new construction and renovation. I. When letting contracts for the purchase of food products, the University may require products that are grown, produced, harvested or processed in New York State, in accordance with the NYS Finance Law §165(4). J. MacBride Fair Employment Principles: University purchases, as described in Subparts 1 and 2 below, must comply with the requirements of NYS Finance Law §165(5), which establishes the MacBride Fair Employment Principles as standards for employment in Northern Ireland. Every prospective University vendor will be required to stipulate that either (1) it has no business operations in Northern Ireland, or (2) it will conduct its business in Northern Ireland in accordance with the MacBride Principles relating to non discrimination in employment and freedom of workplace opportunity and shall permit independent monitoring of its compliance with such principles. Refusal to stipulate to one of the above will result in further review of the vendor's proposal, as follows: 1. In the case of contracts let by a competitive process, when there is another bidder which has agreed to

Page: 3 of 23