SUNY Procedure #7553 Purchasing and Contracting (Procurement)

declined to bid. f. Supporting justification if the proposed contract is not awarded to the lowest cost bidder under an IFB. g. Original copies of bids or proposals as required by OSC Guide to Financial Operations. h. The following forms in connection with Vendor Responsibility: i. Vendor Responsibility Questionnaire (if appropriate) ii. Vendor Responsibility Profile iii. Agency Certification and supporting documentation of Vendor Responsibility i. The following in connection with Procurement Lobbying Law: i. Vendor's Affirmation of Understanding of and Agreement pursuant to State Finance Law §139-j(6)(b) ii. Vendor's Disclosure and Certification with respect to State Finance Law §139-k(5) iii. Governmental Entity Representation Concerning Compliance with State Finance Law Sections 139-j and 139-k iv. Record of Contact forms, if applicable j. Form ST-220-CA, Contractor Certification to Covered Agency (not leases) in accordance with Tax Law Section 5-a. k. State Consultant Services Contractor's Planned Employment From Contract Start Date Through the End of the Contract Term (if applicable). l. The completed Procurement Record Checklist (See Form XII). m. Proof of Vendor's Insurance 5. Upon receipt of the above, the attorney general's office will review the proposed contract as to form, and upon approval, forward all materials directly to the OSC Bureau of Contracts, using the State Comptroller's Transmittal Letter provided. If not approved, the proposed contract will be returned by the attorney general with an explanation. The campus may respond directly to the attorney general with appropriate information. If contract terms require modification the office of the University counsel must be consulted, in accordance with Section II.H., above. All revisions of the proposed contract must be initialed by the vendor and the campus or system administration official who executed the contract on behalf of the University, prior to return to the attorney general. After approval, all materials will be forwarded by the attorney general directly to OSC. 6. OSC will review the proposed contract and upon approval, will retain one original contract document and return all remaining copies of the contract and/or certified signature pages to the campus. If not approved, the proposed contract will be returned to the campus by OSC with an explanation. The campus may respond directly to OSC with appropriate information, or may make such change(s) in supporting documentation as required. If contract terms require modification the office of the University counsel must be consulted, in accordance with Section II. H., above. All revisions to the proposed contract must be initialed by the vendor and the campus or system administration official who executed the contract on behalf of the University, prior to return to OSC. 7. Upon receipt of the approved contract and/or signature pages, the campus will attach the signature pages to additional copies of the contract and will provide both the vendor and the office of the University counsel with a complete copy of the approved contract, and will retain the remaining copy(s) as required. 8. At the time payment is required for contracts in Section C, the campus will forward a completed Standard State Voucher (AC92) to OSC, accompanied by the associated Batch Transmittal Document (AC2387) and an error-free Batch Control Listing (BCL). V. General A. Chapters 552-555 of the Laws of 1985, amending NYS Education Law §§350 et seq., authorized the University

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