PROCUREMENT GUIDELINES

Step 12: Obtain Approvals Contracts resulting from an IFB are subject to review and approval first by the Office of the Attorney General (OAG) (with certain exemptions for OGS centralized contracts), and second by the Office of the State Comptroller (OSC), in accordance with State Finance Law §112. The OAG generally requires only the contract document for its review and approval, but may require the entire procurement record. The agency may choose to submit the entire procurement record to the OAG, and request that, upon OAG’s approval of the contract, OAG forward the file to OSC for its review and approval. As provided for in State Finance Law §112, procurements over certain thresholds must be approved by OSC. If the value of the procurement is below the agency’s State Finance Law §112 discretionary purchasing authority, the agency may proceed to issue the purchase order or contract. However, when the contract’s value exceeds the State Finance Law §112 discretionary threshold, the agency must prepare an award package to submit to OSC for prior approval. The agency must complete an AC-340 Form , which provides essential contract information to record the contract on the OSC central accounting system and to encumber the funds for the current fiscal year. The completed form must be submitted with the procurement package provided to OSC. Step 13: Issue Purchase Order or Contract Once the above steps have been completed and all necessary approvals have been obtained, the agency may proceed to issue the purchase order or contract to the vendor.

New York State Procurement Guidelines 23