OperatingBudgetManual2015

Operating Budget Manual – August 2010

to each type of activity based on past experience and plans for future activity. • Additional Revenue Expended through SUTRA: The new year financial plan may include allocation in the SUTRA fund for core operations. In some years, the projected campus revenue exceeded the available appropriation; this revenue will be expended through SUTRA, although it will be considered to be part of the campus’s Financial Plan base. This allocation is provided to allow campuses to utilize the projected revenue above available revenue offset allocation. Campuses will be notified in the Financial Plan letter if this allocation will be required. Form 1 Procedure: If additional revenue is expended through SUTRA, the Form 1 allocation should be included as follows: Fund #00300 Account #980095-00 (negative target) Fund #34547 Account #960095-00 (positive target) The sub-object should only be a non-utility OTPS object. After the Form 1 Posting: Both of the following transactions will need to be processed by the campus in order

to utilize the SUTRA financial plan allocation: Process an expenditure transfer journal (AC22): Debit Fund #34547

Account: 960095-00 Account: 980095-00

$+

Credit ($-) Note: As indicated above, the SUNY sub-object must be a non-utility OTPS object Fund #00300

and be the same for both sides of the transaction. Process a SUTRA revenue transfer (FM909): Account: 960095-00 Revenue Class: 19385

$+ This will auto generate a revenue fund transfer (AC1370) from Revenue Offset 345- 12-12815 to SUTRA 345-47-19385 The transactions will need to be processed prior to fiscal year end (June 30). Although these transactions can be processed at anytime, in order to maximize interest earnings it is recommended that the expenditure transfer journal be processed in June. • Summer Session, Overseas Academic Programs, and Contract Courses: These activities are unlimited as to enrollment. Requests for additional allocation will be provided from a System Administration program account as necessary, based on availability of allocation.

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