OperatingBudgetManual2015

Operating Budget Manual – August 2010

C.6 – Special Revenue Fund Guidelines

Background Income Fund Reimbursable (IFR) accounts are made available to expend revenues related to the extension of self-supporting services and activities beyond those normally funded in the core instructional budget. This budgeting procedure permits the University to respond quickly to opportunities and to better utilize its existing facilities, programs and staff. It allows the University to conduct activities under contract with outside organizations, to recover costs from other entities using University property or services, and to provide special services for students and other clients on a pay-as-you-go basis. The IFR program creates a mechanism for the University to operate and administer educationally related activities according to the following objectives: • To receive and expend external funds, other than those external funds which would normally be received by the Research Foundation, local foundations, and Auxiliary Service Corporations, on behalf of the University. • To conduct activities or provide services for students, clients and others who will be charged fees for such service, the sum of which is intended to be approximately equal to the direct and appropriate indirect expenses of providing such activities and/or services. • To recover costs from agencies or organizations using University property or services. • To conduct activities under contract with a group of individuals, an organization or any public or private corporation providing needed services to the University. Each campus is responsible for maintaining prudent financial control and balanced status for the reimbursable programs. The University Budget Office issues a request to the campuses to develop a preliminary allocation needs assessment for General IFR, DIFR, SUTRA, HIFR-IFR, Hospital Operations, and Long Island State Veterans Home. Sent in April for the fiscal year beginning in July, this survey requests financial information for all special Revenue Funds in total and by object. For planning purposes, campuses are asked to provide estimated Stabilization Fund allocation requirements. Since this is a two year appropriation, Stabilization Fund allocation equal to the campus’s existing cash will continue to be provided. Appropriations for 2010-11 do not include the more detailed itemization of appropriations which had previously been required by the Budget Reform Act of 2007. A spreadsheet will be provided with the request reflecting the appropriate level of appropriation detail. Allocation Targets

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