OperatingBudgetManual2015

Operating Budget Manual – August 2010

C.3 – University-Wide Programs Overview

The annual State budget appropriation bill for the State University of New York separately identifies specific amounts for a number of University-wide programs. Also called temporary allocations, university-wide programs are for the funding of specific programs or initiatives. The majority of these programs provide temporary resources to multiple campuses on an annual basis, while others support a campus specific program or System Administration program. In some cases, the State support (General Fund) amount for these programs is supplemented by sponsored program funds, fees, assessments or other special revenues. Distribution Methodology Campus allocations from the University-wide programs are distributed separately from the campus amounts in the annual Financial Plan, in a manner most appropriate for each program consistent with Legislative intent. Unless stated in legislation, there is a formula or historical distribution methodology that provides resources to campuses. Overall funding level for each university-wide program is approved by the Board of Trustees as part of the Financial Plan. Access to University-wide program resources by a campus or campus-based program occurs either through a transfer of allocation via certificate to an individual campus’ cost center or via sub-allocation in the university-wide program’s cost-center. Allocation distributions for the university-wide programs normally occur in late summer after the campus Form 1s have all been processed. Campus Communications Once the allocation plans for the university-wide programs are completed a separate university-wide communication package is sent out. Each campus president receives a letter summarizing the programs and amounts to be received. A package of materials is provided to the business and budget officers providing the amounts by campus for each program as well as a description of each program. These materials are typically provided in late summer.

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