OperatingBudgetManual2015

Operating Budget Manual – August 2010

B.3 – Budget Execution Guidelines Campuses are provided with a great deal of flexibility in the development of their core instructional and special revenue fund budgets. In return, it is expected that each campus will: 1. Maintain the academic, research and public service program and supporting activities that comprise their missions. Procedures for submission of academic program revisions and additions have previously been detailed in memoranda from the Provost’s Office. 2. Prepare and file immediately with the System Administration Office of Employee Relations any anticipated program-related personnel or Financial Plan actions which reduce employee obligations. 3. Achieve the funded enrollment upon which the campus revenue targets are based. 4. Achieve the revenue levels as projected by the campus. Allocation adjustments will be made based on the availability of campus revenue to support the Financial Plan allocation provided. 5. Distribute allocations within campus budgets in such a manner as to provide for contingencies, emergencies, sudden cost increases, or revenue shortfalls. Each campus is expected to operate within its available revenue and allocation levels and should not expect additional State support through University reallocation or State deficiency appropriations. Campuses should budget for a contingency in the event of a mid-year reduction. 6. Ensure that this year's financial and/or program decisions do not create an additional annualized cost in the next fiscal year beyond levels that can be supported by available campus resources. 7. Provide allocation for System-wide charges including the costs of participating in the Energy Buying group and University-wide recharges. 8. Provide accurate and realistic monthly revenue and disbursement projections and quarterly filled position estimates. 9. Respond to inquiries as timely and accurately as responsible.

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