OperatingBudgetManual2015

Operating Budget Manual – August 2010

• Campus revenue plans finalized, based on funded enrollment levels May • Campuses submit anticipated encumbrance requirements • Financial Plan finalized • Board of Trustees Finance & Administration Committee meets to discuss Financial Plan • The full Board of Trustees adopts Financial Plan within 30 days of passage of budget • Financial Plan letter with additional details and technical instructions sent to campuses • Campuses submit estimated by-object distributions for special revenue fund initial certificate (Cert1) June • Campus begin submissions of Form 1 and supplemental budget information • As of July 1 st , the current fiscal year’s “T” certificate processes are disabled until campus departmental allocations (Form 1) are submitted and posted. The T-cert process remains open for lapsed year. July-August • University Controller’s Office and University Budget Office prepare Certificate #1 (Cert1) at levels established in the Enacted Budget; allocations posted to provisional accounts. • Certificate #2 (Cert2) prepared, bringing campus allocations to the Financial Plan level. Allocations continue to be posted to provisional accounts. • Financial Plan Certificate prepared from campus departmental allocations detail (Form 1); Accounting Master File is established and individual accounts are fully populated. • The automated “T” certificate process is open to campuses once the Financial Plan certificate is posted. • Allocation plan for University-Wide programs distributed to the campuses. August • Campuses complete BDG1 budget system entry of temporary allocations for University-wide programs provided on certificate. • University-wide program allocations are distributed to campuses on certificate. Temporary allocations not on certificate will also be made available to campuses. • After all Form 1s are complete, the departmental allocation data for the Core Operating Budget will be used to populate the BDG1 system.

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