Faculty Handbook

SUNY College of Optometry

Faculty Handbook 2022-23

Retention of Examinations and Clinical Evaluation Forms Policies and procedures regarding student review or retention of assessment material are at the discretion of the IOR. If an instructor permits students to retain exams, a copy should also be placed in the library. Written records of course assignments and assessments will be retained by the IOR for a period of at least 12 months following the completion of the class. After that period, the examinations should be discarded in a secure manner. Grading In each course, including laboratories and clinical internships, there will be established criteria for the assignment of grades. Faculty will provide timely, informative feedback from assignments, exams, and other assessments as soon as possible and before the final, summative grade is issued. In addition, the IOR in collaboration with the Committee on Course & Standing and the Office of Academic Affairs, will identify and communicate with students considered by course IORs to be at risk after the midterm period. Student course performance shall be reported on transcripts as: A Superior or Excellent B Very Good (above average) C Average (minimally competent) D Below Average (marginally competent) F Failure X Credit by exemption (not used in calculating GPA) NC No Credit (not used in calculating GPA) W Withdrew voluntarily (no credit, not used in calculating GPA) U Unsatisfactory/Failure (no credit, not used in calculating GPA) P Pass (credit, not used in calculating GPA) H Pass with honors (credit, not used in calculating GPA) J In Progress (temporary grade assigned when a course extends across terms and is replaced by a permanent grade at completion of the entire course) I Incomplete (student failed to complete the requirements of the course in the required time) Grade Submission and Posting Student grades are posted in a manner that will maintain confidentiality. There shall be no unauthorized disclosure of grades. Final grades must be delivered and posted electronically as instructed by the Registrar. All examination grades must only be posted electronically via the college’s on-line course management system. Final course grades will be posted through the student portal on my.sunyopt.edu . All final exam and course grades must be posted within one week of the last final exam of the designated final exam period, but not before the day after the last final exam of the exam period.

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