Faculty Handbook

Student Leave Requests from Didactic Courses Students wishing to obtain leave from scheduled didactic courses including lectures, laboratories, and seminars, must refer to the syllabus for the course. Policies regarding leave requests and make-up requirements for specific courses are determined by the IOR. Students with excused absences are responsible for any missed material or assignments and may be required to switch sections to make up a missed lab. Excused absences may be denied if it coincides with a written test, quiz, or practical assessment or if the student’s course performance is unsatisfactory. If a large percentage of the class seeks permission to attend an activity at the same time, the instructor may elect to reschedule or hold class at their discretion. Students are responsible for making up any examinations or assessments missed during their absence. Any change in class or testing schedule to accommodate an excused absence is at the discretion of the IOR. The IOR must notify the Office of Academic Affairs when students are taking exams at times other than when originally scheduled. Student Leave Requests from Clinic Students wishing to obtain leave from clinic must refer to the syllabus for the course. A student’s leave request may be denied if their clinic performance is unsatisfactory. Students with excused absences may be required to make up missed clinic sessions. Service Chiefs may require the student to obtain coverage in the clinic to lessen the impact on patient care in the UEC. Switches for clinic leave are limited to two per quarter (one initiated by the student and one at the request of another student). • Third year clinic: Students wishing to obtain leave from clinic must make the request in writing at least four weeks in advance to the IOR and Service Chief. For highly attended events such as conferences, requests must be submitted at least eight weeks in advance. Any excused absence will be granted at the discretion of the IOR and Service Chief. • Fourth year clinic: Students wishing to obtain leave from clinic must make the request in writing at least four weeks in advance to the IOR and respective Service Chief(s) (for internal clinics), or the Director of Externships and site supervisor (for external clinics). Any excused absence will be granted at the discretion of the IOR and Service Chief(s), or, by the Director of Externships and external site supervisor. Students may appeal a decision relating to this policy in writing to the Dean. Leave of Absence Upon petition in writing to the Dean for Academic Affairs, a student in good standing may be granted up to a one-year leave of absence for extenuating circumstances. Course Exemption The requirements for exemption are at the discretion of the IOR. The basis of the determination is typically either (a) evidence of prior satisfactory completion of equivalent coursework or (b) the passing of a prerequisite examination. Upon the granting of an exemption, the instructor should forward a written statement to the Registrar indicating the basis of the exemption. Such students will receive the letter "X" on the transcript in place of a grade for the course.

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