EMPLOYEE HANDBOOK NOVEMBER 2022

PAYROLL OFFICE The Payroll Office is responsible for the timely and accurate payment of all University State employees including Professional and Classified staff and faculty, Graduate Assistants, Student Assistants, and College Work Study students. The Payroll Office processes all salary transactions, stipends, bonuses, extra service, pre-shift briefing, salary withholdings (5 day deferred pay) overtime, overtime meals, intermittent inconvenience pay, vacation lump sum payments, lost time. Payroll also handles tax withholding, direct deposit, SEFA deductions, NYS College Savings Program deductions, ERS loan repayment deductions, W2 issues, tax treaty benefits, and processing all leave accrual and usage for University State employees. Paychecks Payday is every other Wednesday. College employees are paid on a two-week lag basis: a two-week delay between the time the work is performed and when the salary for that work is received. Under the lag payroll system, new employees must wait approximately four weeks to receive their first full paycheck. The first paycheck will cover up to the first two weeks of employment, depending upon the number of days worked within the pay period. Subsequent paychecks will be for the entire two-week pay period. Distribution Employees are encouraged to have direct deposit and also to go paperless. Those who do elect to receive paychecks can pick them up from the Bursar’s office. Those who have not elected to go wireless for their direct deposit stubs, will have them delivered by the mailroom staff on payday. Employees on leave, out of town on business, on clinical sites, etc. should make arrangements for the disposition of their paycheck/direct deposit stub. Time and Attendance Sheets Time and attendance records are due in the Payroll Office in a timely manner. For employees in the classified bargaining units, wherein overtime and lost time are factors to consider, this means that the bi-weekly time sheets are due within three business days of the end of the pay period. For employees who submit monthly time sheets, those are due within the first ten calendar days of the month.

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