UNY Refund of Tuition and Fees Policy

in time to make or return payment by the invoice due date, which must be no later than the first day of the semester. 2. For billing purposes, "general registration" is defined as those other structured registration periods which occur after pre-registration ends, and which may continue through the first day of the semester and end with the last day of the add/drop period. Such general registrations may include periods locally called "open," "extended," "special," "final" "late," and similar terms. Campuses must define their general registration periods. Students who register during a general registration period shall be issued an initial bill no later than ten days following the end of the campus general registration period. 3. Students registering during general registration periods may be considered late registrants by the campus and subject to an additional late registration fee at the time of billing (see Policy #7804 – Fees, Rentals, and Other Charges for information on late registration fee policies and waiver procedures). 4. Students who incur new or additional charges after the initial billing, or who are determined to be ineligible for a deferral after the initial billing (see Section I.C. Deferrals), shall be issued an invoice with the next billing cycle. 5. Students with unpaid or undeferred charges after specified billing due dates shall be subject to penalties as provided under policies for student account holds [see Section III B Student Account Holds] and policies for late payment fees (see Section III D 3), and/or other actions as deemed appropriate by the campus, such as registration cancellation and/or follow-up billing, etc. 6. Campus policies and procedures governing the billing and collection of student charges must result in an acceptable rate of collection as defined by the office of the vice chancellor and chief financial officer. C. Deferrals A deferral of payment is defined as a temporary postponement of all or part of a student's payment beyond the date when full payment would otherwise be required. Campus procedures shall ensure the timely receipt of payments of charges on which deferrals are based. For students who have deferred outstanding charges, the repayment period should be for the shortest time period possible. Deferrals are categorized as either obligatory or discretionary on the part of the campus. A description of each follows. 1. Obligatory Deferrals An obligatory deferral is required when a student's charges are covered, in full or in part, by certain scholarships, awards, grants, benefits, or approved time payment plans, and when the student can show adequate proof of the coverage or program participation by the date payment would otherwise be required. a. State and Federal Scholarships, Grants, and Fellowships When a student’s charges are supported by state and federal scholarship programs (e.g., TAP, Excelsior, Pell), grants, or fellowships the charges shall be deferred in the amount of such support if the campus has official notice of the amount of the award from the Grantee (e.g., New York State Higher Education Services Corporation). b. State University Institutional Scholarships When a student’s charges are supported by State University Institutional Scholarships, the

Page: 2 of 16