StudentHandbook

Each visit to the service must be documented in the patient’s medical record.  Encounter forms must be clearly marked, “No Charge - Family Member of

” or “Discount – Family Member

of ”. Amoreconvenientmethod for a student toexamine a familymember is tocontact the appointment desk directlyand arrange foranappointmentwith the studentwhenthe student isassignedtotheappropriate service.Referto“Employee Discounts”belowtodeterminewhichfees,ifany,aretobechargedforthe appointment. Employee Discounts The following discount policy has been established for both the employees and matriculated students of the SUNY College of Optometry. This discount policy also applies to the immediate families of the above named individuals. “Immediate families” is defined as spouses, domestic partners, dependent children (under the age of 26) and parents. All individuals covered under this discount policy are required to inform the University Eye Center of their optical and/or major medical (managed care) insurance. Individuals eligible for these services will be extended a 40 percent discount on all material fees (glasses and contact lenses.) However, if the individual has optical coverage, all material fees not covered by his/her plan will be the responsibility of the individual (e.g. the 40 percent discount will not be applicable.) Deposits will be required before materials are ordered and materials must be paid for in full prior to the materials being dispensed. These individuals will be given professional courtesy of all non-materials professional services that are not covered by the member’s insurance except for LDU evaluations, evening/Saturday visual therapy, and elective refractive surgery. Insurance carriers typically exclude providers from submitting bills for the examination of their own immediate family members. If providers wish to have their immediate family members examined in the UEC, they should either schedule them with another provider or if they choose to examine them themselves, the provider must apply a 100% discount with the reason “Immediate Family Member.” The policy of the UEC is to document every encounter that occurs and then apply the appropriate discount. Providers who wish to examine their own family members must schedule these appointments at times when they are not assigned to clinic.

Exceptions to this policy must be approved in advance by the vice president for clinical affairs.

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