StudentHandbook

recommend the conditions under which the student is readmitted, (e.g., all courses repeated, exemptions granted for course(s) previously passed, etc.).

Students Repeating a Year of Study For students that are required to repeat a full year(s) of study, the following will apply: A notation will be made on the transcript indicating the year(s) being repeated. All courses that are being repeated will be indicated with a “Y” after the grade received. Grades for all years attended will remain on the transcript. All grades, with the exception of the initial grade in repeated courses, will be utilized in calculating the cumulative GPA. Disciplinary Action Students are subject to disciplinary action, including dismissal from the College, for actions deemed inappropriate according to the Student Code of Ethics and the Judicial Policy and Procedure For Dealing With Unethical and/or Unprofessional Student Conduct, as adopted by the College Council and distributed to all students herein. Leave of Absence Upon petition in writing to the dean for academic affairs, a student in good standing may be granted up to a one-year leave of absence for extenuating circumstances. For students in the Professional Program:  If the requested leave is during the first three years of study, the student will normally be required to take leave for an entire year unless an alternative plan is approved by the dean.  Leave during the fourth year may be granted for one or more quarters. The student will be required to make up the quarter(s) during the next academic year. Make-ups will be overseen by the Department of Clinical Education, and specifically by the fourth year IOR or director of externships depending upon whether external rotations were missed. The dean will give final approval for the leave and will contact the registrar once the plan has been finalized. The student is required to get a Leave of Absence form from the Office of Student Affairs and get all necessary signatures from the Office of the Registrar, Office of Financial Aid, and Office of the Bursar. For graduate students: Petitions for leave of absence from graduate students must include a detailed plan approved by the associate dean for graduate studies and research. Withdrawal Process A student withdrawing from any of the College’s programs for any reason must complete a Student Exit Form in order to receive up-to-date records, avoid fees and charges, and to be eligible for possible refunds. The Student Exit Form is obtained from the Registrar’s Office. The student must obtain signatures for clearance from the following departments: Business Office, Financial Aid, Information Technology, Public Safety and the Library. The student will also need to vacate their locker and return their SUNY ID and any other materials deemed property of SUNY College of Optometry. After the student completes the exit process, Student Affairs will be the last department to sign the form.

Note: Student Affairs will not sign until all signatures for clearance are obtained. The Registrar is the recipient of

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