StudentHandbook

in the UEC.

 Switches for clinic leave are limited to two per quarter/semester (one initiated by the intern and one at the request of another intern).  Students are encouraged to consider and plan all activities involving leave at the beginning of each academic year. The department chairs are available for guidance, and to answer any questions.  The number of students requesting leave for a particular activity may also be a factor. If a large number of students are requesting the same days out (for example to attend a professional meeting), then the number of leave requests that are approved may be capped. N.B. Extracurricular activities= Any activities such as but not limited to mission trips, scientific conferences, organized optometric advocacy trips, optometry meetings, residency interviews, and other professional activities. ***Students may appeal a decision relating to this policy in writing to the Dean for Academic Affairs. Examinations The SUNY College of Optometry examination policy is designed to minimize conflicts between examinations and other assessments of students during a given semester. For this policy, an examination is defined as a written assessment that requires a full class session for completion. A quiz is considered to be a single short written or oral assessment used to contribute not more than 10% to a final grade and that does not require a full class session for completion. A lab practical/assessment is essentially a non-written assessment of laboratory concepts that takes place during the laboratory portion of the course using materials or procedures taught in the laboratory. Written assessments of laboratory concepts, whether they are in the laboratory or classroom, are considered to be examinations or quizzes, depending on scope, and will be administered according to the following policy statements:  All procedures for student assessment and the determination of the final grade for each course must be clearly defined in the course syllabus.  All course syllabi must be posted on Moodle prior to the beginning of the semester and communicated to the students on the first day of class.  The dates and times of all examinations and lab practicals, and whether there is a midterm or final examination, must be clearly stated in the syllabus. Defined dates for quizzes are recommended but not required.  All examination and lab practical dates are fixed and registered in a master calendar at the beginning of the semester and may not be changed without a written request from the IOR/course coordinator and approval from the Office of Academic Affairs.  The dates and times of all midterms and finals are determined by the registrar and, once finalized, are not subject to change. midterms and finals weeks are posted on the Academic Calendar, which is available prior to each Academic Year.  With the exception of lab practicals, no examinations or quizzes are permitted the weeks before or after midterms week, or the week before finals week. If a course has a midterm and/or final, it must be scheduled during midterm or final weeks.  In order to ensure that the overall schedule of assessments during any given semester is as reasonably balanced as possible, the Office of Academic Affairs will examine the schedule of assessments at the beginning of the semester and may initiate discussions with instructors regarding the timing of assessments. It is understood, however, that there may be days when scheduling more than one assessment, or scheduling assessments on back-to-back days, is unavoidable.  For security, all examination grades must only be posted electronically via Moodle. (Final course grades will be posted through the student portal on my.sunyopt.edu.)  Students who cannot take an exam during the scheduled date, will have to get approval from the instructor and Department Chair. The request must be made as soon as the exam schedule is posted. Arrangements for a makeup will be done after the exam’s original date has passed.

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