Student Handbook 2021

b) CumulativeandtermGPA,qualitypoints, occasionsonprobationandother information relativeto thestudent’sacademicstandingarereportedonthecollegetranscript.

Availability of Academic Records Students may request copies of their transcripts for themselves or for third parties. Requests must be made in writing and the contact information provided. At the request of the President or Dean, term reports and written instructor comments may be made available. Transcripts from the SUNY College of Optometry will be provided to members of the Course and Standing Committee. The committee, by vote, may request a student’s transcripts from previous institutions attended, standardized test scores, and letters of recommendation. The Registrar, or a person designated by the Registrar, shall be responsible for distributing and collecting all documents, and copies thereof, used in the Committee on Course and Standing meetings. All such documents and copies must be returned to the Registrar or designee prior to the end of the meeting. The committee chair at any meeting where student records are reviewed and discussed must inform all present about the necessity to maintain confidentiality of all student records and of the proceedings of the meeting. Student academic records, scores and grades may be used for educational research only as part of de-identified group data. Proposals for educational research involving student records must comply with FERPA regulations and will be evaluated by the Dean for Academic Affairs in consultation with the Vice President for Student Affairs and the President of the Student Council. The Retention of Records The SUNY College of Optometry adheres to the State University of New York system and the American Association of Collegiate Registrars and Admissions Officers standards for the retention of records. Detail on the length of time each document is maintained is available from the Office of the Registrar. Policies and procedures regarding student review or retention of assessment material are at the discretion of the IOR. If an instructor permits students to retain exams, a copy should also be placed in the library. Written records of course assignments and assessments will be retained by the IOR for a period of at least 12 months following the completion of the class. After that period, the examinations should be discarded in a secure manner.

82

Made with FlippingBook - professional solution for displaying marketing and sales documents online