Student Handbook 2021

4) Availabilityforfaculty,professionalstaffandoutsideuse. a) Student gradesmayonlybemade available to individuals and/oragencies conducting bona fide educational research. b) Proposals foreducational research involving theuseof student gradesor test scoresmust include: i) astatementoftheobjectiveofthestudy, ii) thequalificationsoftheindividualorgroupconductingthestudy, iii) adescriptionofthemethodologytobeemployed, iv) asignedstatementassuringconfidentialityofalldata, v) assurancethatdatawillonlybereportedasgroupdataor ifpublishedas individual data, there will benopossiblewayof identifyingtheindividual, vi) all studentdatasuppliedmustbereturnedattheconclusionoftheproject. a) Anystudentmay inspect andreviewhis/hereducation recordsuponwrittenrequest to the registrar. Theregistrarwillcomplyassoonaspossible;underthelawthismustbedonewithin 45daysafter the request. b) Thestudenthas the right toreviewand inspectall thedocuments inhis/her folderexcept: i) confidentialevaluationsandlettersofrecommendationfiledbeforeJanuary1,1975; ii) evaluationsand recommendationsafter that date if the studenthaswaivedhis/her right tosee them; iii) financial recordsandstatementsofhis/herparents; iv) thosedocumentsclassifiedbythe lawasnon-educational. c) If,after inspectingandreviewinghis/her records, thestudenthasanyquestionsabout them,he/she mayrequest an oralorwrittenexplanationandinterpretationofthem. d) The studentmay also securea copy of every document inhis/her folder open tohim/her. These will bemadebytheCollegeunderthesameterms,conditionsandchargesasforacopyofa transcript, 2) i.e.$5foreachdocument. Ifanoriginalorsourcedocumentexistselsewhere(e.g.recordsofother schools), copieswill not be sent toa thirdparty. 3) Transcripts: a) Students canviewtheir termreports at theendof each termandwhenever agradechange is made via the my.sunyopt.edu student portal. b) Studentswithnooutstandingfinancialobligationareentitled,uponrequest,toonefree official transcript after graduation. c) Studentsmustpaythecurrenttranscriptfeeforeachtranscriptordered. d) All requests forofficial transcriptsmustbemade inwritingonaTranscriptRequest Form, available in theOfficeofStudentAffairsor thestudentportal.Transcriptswillnotbesent untilthefeeispaid. e) Officialtranscriptswillbemailedfromtheregistrar.Underspecialcircumstances,anofficial transcript willbegiventothestudent inasealedenvelopestampedby theOfficeof theRegistrar. 4) Elementsofonetranscript a) Theregistrarmaintains recordsof overall class standing andgradepoint averagesandall calculations relatedtothestudent’sacademicstanding. Availability of Records to Students 1) Inspection and Reviewof Records

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