SUNYOpt_FERPA

the College, e.g., work study), provided the employment record is used only in relation to the individual’s employment; 4. Records made or maintained by an optometrist, physician, psychiatrist, psychologist, social worker, or other recognized professional or paraprofessional if the records are used only for treatment of a student and made available only to those persons providing the treatment; 5. Alumni records which contain information about a student after he or she is no longer in attendance at the College; 6. Financial records of a student’s parents; 7. Thesis or research papers; and 8. Letters of recommendation or reference for which the rights of inspection have been waived. Education records created in Distance Learning or other remote coursework are protected to the same extent as all other Education Records under FERPA and this Policy. Directory Information: Information contained in the Education Record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. At the College, Directory Information is defined as:

Student’s name Home address Email Address

Telephone number Major field of study Participation in officially recognized activities Dates of attendance Degrees, honors or awards received Class year Student Photograph or digital image Previous educational institution attended

School Official: A school official is a:

- Person employed by the College in an administrative, supervisory, academic, research, or support staff position; - Person who is a member of the SUNY Board of Trustees or the College’s College Council; - Person employed by or under contract with, SUNY or the College to perform a special task, such as an attorney or auditor, or the National Student Clearinghouse; - Person who is employed by the College’s University Police department; - Person who is employed by SUNY System Administration;

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