Residency Manual

Recommendation and Appointment Process

VI.

A. Upon completion of the selection/matching process, the Program Supervisor sends a letter/email to the Director of Residency Education specifying the following: 1) The date(s) of the selection process 2) The names of the Selection Committee members 3) Results of the matching process (ORMatch) and the individual’s: a. current and permanent mailing addresses b. copies of their completed applications, which should include: Curriculum vitae NBEO scores Optometry school transcripts 3 letters of recommendation Brief statement of interest 4) Total number of applicants and the college of optometry they attended 5) The range, mean and median optometry school GPA and Board scores of all applicants ( Appendix R is an example of the data collection grids.) B. If the Director deems the selection appropriate, he/she sends a letter to those candidates who matched with the program. The letter will indicate that before an appointment can be finalized a package of information must be completed. Copies of this letter will be sent to the Program Supervisor. For all residency programs proof that the individual has received an O.D. degree from an optometric institution accredited by the Accreditation Council on Optometric Education (ACOE) must be submitted. An official transcript, showing successful completion of the O.D. program, is required, by the Office of Residency Education, before the start of the residency program on July 1 st . SUNY Credentialing Department will send out a credentialing package to the SUNY salaried residents requesting this information and additional information needed for University Eye Clinic (UEC) credentialing. The Credentialing Department will be responsible for acquiring all SUNY salaried residents’ credentialing requirements. The Credentialing Department will notify those candidates of any missing required documents. Clinical Administration will notify the Director of Residency Education, in writing, when each SUNY salaried resident is fully credentialed. The Office of Residency Education will collect proof of OD degree for the affiliated residents and work with their credentialing department as applicable. Note: Appointment to a residency position is contingent upon the requirements delineated above (Under Selection of Residents: V). Note: Prospective residents on a F1 visa must apply for an OPT visa 90 days prior to completion of studies. Prospective residents should contact the Designated School Official (DSO) at their current institution to begin the process. (See above Application Procedure Section B)

C. No resident will be appointed, and thus permitted to start the program unless all required materials are obtained. Particularly important is tangible proof that the individual has received an O.D. degree from an ACOE accredited school or college of optometry.

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