Procurement Card Guidance 2022

• Film processing • Printing

• Repairs of equipment not covered by maintenance agreement • Shipping Charges (up to 10% over single per-transaction limit) • Others, please contact Business Office

[1] “Property of …” stickers required. To ensure that both the property control manager is aware of any pending receipts of equipment procure through the use of the procurement card, the cardholder will send an e-mail to the property control manager, indicating what piece of equipment (an item with a durable life span of over 1 year) has been bought, the name of the vendor, and the anticipated receiving date, along with any other identifying number (i.e., confirmation number). A copy of the confirmation, if available, should be sent. Purchasing Restrictions Restricted items are either strictly prohibited, such as personal use, or require pre-approval, such as computer-related equipment or specialty gases that need environmental health and safety notification. Restricted items include but not limited to the following, • Computer-related equipment (including printers) • Equipment (other than computer) exceeding $1,500 • Personal use not for State business • Alcoholic beverages • Orders exceeding $2,500 (or cardholder limit) • Employment advertising • Gasoline • Medical services • Gift certificates / cards or any other cash equivalent • Flowers, personal gifts, decorations, greetings cards, party supplies, etc. • Breakroom supplies (e.g., cutlery, creamer, etc.) • Saving bonds • Cash advances • Cash back (rebates) on purchases • Cash refunds on returns • Controlled substances (e.g., narcotics and prescription drugs) • Live animals • Radioactive materials • Specialty gases / cylinder rentals • Financial and / or non-financial agreements requiring signature or representative of College Contracted services from an individual. • Leases, rentals • Insurance • Travel / entrainment (e.g., airfare, car rental, lodging and reservations, restaurants, alcohol, etc.) • Others, please contact Business Office

Last updated 10/2022

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