PROCUREMENT GUIDELINES

M. Documen ta tion Requ iremen ts fo r Con tro l Ag enc y Re view and App rova l Contracts resulting from an RFP are subject to review and approval first by the Office of the Attorney General, and second by the Office of the State Comptroller, in accordance with State Finance Law §112. Depending on the nature of the procurement, approval from other control agencies may be required. Generally, when OAG approval is required, only the contract itself needs to be submitted for review. However, OAG may, for any particular contract, request the entire procurement record. The agency may also ask OAG if the entire procurement record can be submitted for forwarding on to OSC upon OAG’s approval of the contract. The OSC Bureau of Contracts conducts the final review and provides its approval. OSC conducts its review to ensure that: • The procurement was conducted in accordance with the process established by the agency; • The procurement and resulting contract complies with all relevant laws; and • The contract terms and conditions are in the best interests of the state.

(State Finance Law §112 and State Finance Law §163(9)(g)).

NOTE: The agency must include a completed AC-340 Form along with the procurement package that is provided to OSC. This form provides essential contract information that is used to record the contract on the OSC central accounting system and to encumber the funds for the current fiscal year.

New York State Procurement Guidelines 36