PROCUREMENT GUIDELINES

• Office for Technology approval of the “Plan to Procure” (PTP); • Prevailing wage schedules; • Consultant disclosure; • Workers’ compensation insurance and disability benefits insurance; and • Bidders’ right to a debriefing . More information on a number of these areas is provided in subsequent sections.

Additional information can also be found at:

http://www.ogs.state.ny.us/procurecounc/Bulletins.asp

In addition, there are standard clauses that must be included in every state contract. This body of clauses is commonly referred to as “ Appendix A .” It can be found at: www.ogs.state.ny.us/procurecounc/pdfdoc/appendixa.pdf It should be noted that, depending on the nature of the procurement, additional requirements may apply. Check with your agency counsel or contracts management office. D. S ta te Re s e rved Righ ts In addition to mandatory requirements, there are a number of s tate reserved rights that are typically included to provide additional protections to the agency conducting the procurement. These should be clearly stated in the solicitation. The following is the most common set: • Reject any or all proposals received in response to the IFB/RFP; • Withdraw the IFB/RFP at any time, at the agency’s sole discretion; • Make an award under the IFB/RFP in whole or in part;* • Disqualify any bidder whose conduct and/or proposal fails to conform to the requirements of the IFB/RFP; • Seek clarifications and revisions of proposals;* • Use proposal information obtained through site visits, management interviews and the state’s investigation of a bidder’s qualifications, experience, ability or financial standing, and any material or information submitted by the bidder in response to the agency’s request for clarifying information in the course of evaluation and/or selection under the IFB/RFP; • Prior to the bid opening , amend the IFB/RFP specifications to correct errors or oversights, or to supply additional information, as it becomes available; The [name of agency] reserves the right to:

New York State Procurement Guidelines 13