OperatingBudgetManual2015

Operating Budget Manual – August 2010

C.10 – University-Wide Recharges Certain common services are negotiated centrally on behalf of the entire University to take advantage of the University’s purchasing power. Items such as library databases, police training, and music licensing are paid in the first instance at System Administration. Individual campus accounts are then “recharged” for their portion of the service costs. In order to process these transactions, campuses must provide allocation in certain recharge accounts so costs can be applied appropriately to the campuses receiving the service benefit. Individual campus recharge amounts are determined by a variety of methods, but often use formulas that take into consideration service usage. This could include student enrollments, total employee FTE or size of campus budget. A recharge committee including campus representation assists System Administration in reviewing recharge amounts. In most cases, year-to-year adjustments in the recharge budgets do not exceed HEPI. Recharged services which are contractual in nature are at rates negotiated with outside vendors. During the annual budget development process, campuses are required to allocate resources to certain recharge accounts as per the schedule in the Financial Plan Letter. This schedule is also available on university’s web portal. Individual campus allocations are committed to recharged services that benefit the individual campus. A schedule of anticipated recharges is typically included with the Financial Plan letter. Additional information including a description of each recharge and the method of disbursement can be found in the SUNY Portal under Reports, Fixed Reports, Budget Reports, Recharge Reports, and then by year.

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