MSCHE/ACOE Self Study

health. Appendix G-5 summarizes such services provided by the UEC in 08-09 and 09-10. 8.2 A coordinated system of clinical governance, administration, management and evaluation is in place both for internal and external clinics managed by the program. The table of organization for the University Eye Center (UEC) is found in Appendix 2 of the UEC Policy and Procedure Manual (Appendix G-1 of the Self- Study) and at http://www.sunyopt.edu/about/clin_vp_office.shtml. Clinic management policies are given in the UEC Bylaws (Appendix 3 of the policy manual) as well as in specific policies and procedures contained within the manual. The vice president for clinical affairs, who also serves as executive director of the UEC, reports directly to the president of the College. Position descriptions for the principal administrative personnel of the UEC are published in Appendix 7 of the UEC Policy and Procedure Manual . Clinic administrators, who are classified as management/confidential employees by the University, are evaluated annually with respect to negotiated performance expectations. Policy and procedural matters related to the UEC, as well as the effectiveness of operations, are discussed at bi-weekly meetings of the Clinic Council. This council, chaired by the Chief of Staff, is primarily concerned with the quality of the care of patients balanced with the educational needs of the students. It is composed of the UEC administrative staff, chiefs of clinical services, an educational facilitator and a representative from the Faculty Executive Committee. Sample minutes of meetings of the Clinic Council are available on campus upon request. The UEC has professional service contracts to provide faculty and residents to non-profit hospital and health centers in the New York metropolitan area (Goals 3.1 and 3.3). Optometrists employed by the UEC staff these satellite clinics, and the optometrists follow the rules and regulations of these external clinics. The day by day operations of these external sites are not managed by the UEC. In those cases where students rotate through satellite clinics as part of the externship program, the educational experience is overseen by the director of externship programs. 8.2.1 A clinic manual that includes all clinic policies and procedures is published and accessible to student clinicians, faculty, and staff. There has been a concerted effort to be green with the voluminous UEC Policy and Procedure Manual (just under 700 pages) and not print unnecessary copies. The complete manual is available to faculty and staff via the Firstclass Desktop in a conference titled College/UEC Policies & Procedures . The appendices to the manual incorporate documents such as the Clinical Management Protocols, Bylaws, Tables of Organization and the Credentialing Standards. The conference folder also contains a summary of 2010 changes to the UEC manual (see below). For students, the manual and list of changes are available electronically via Homebase in the electronic medical record system. In addition, each clinical

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