MSCHE/ACOE Self Study

Information Technology Support Computer, networking and electronic mail facilities and services are offered to all students and residents by the Information Technology (IT) Unit in support of the teaching and learning, research and public service functions of the College. Each student is provided with an email account and access to the College’s Intranet and library resources. Relevant policies are published on pages 33-39 of the Student Handbook (http://www.sunyopt.edu/current/PDF/StudentHandbook.pdf). . Results of the 2010

Professional Student Survey show that more than 73% of respondents strongly agree or agree that the College’s computer services support teaching/learning

6.5 An orderly, accurate, confidential, secure and permanent system of student records is maintained and policies for the release of student information are published. Record Maintenance Student records for the optometry and graduate programs are managed by the Registrar’s Office, which follows the guidelines and practices of the American Association of Collegiate Registrars and Admissions Officers ( AACRAO's ) Retention of Records, Guide for Retention and Disposal of Student Records : 2000) with respect to retention and disposal of student records. Alumni may access a printable Transcript Request Form at the College’s Web site (http://www.sunyopt.edu/alumni/transcript.shtml). Records for the residency program are maintained by the individual programs, with selected information also maintained in the Office of Residency Education. The listing of residents who successfully completed a program is kept in the Office of Residency Education and available to the registrar. The staff in Student Affairs is able to access records both electronically and physically as deemed necessary. For the student information system, the Student Affairs staff has access to view certain areas of a record, but cannot make any changes. Only the director for information technology, VPSA, and registrar have total access to the student information system. Any documents received via U.S. post mail or email regarding a student are kept in a locked fireproof drawer until filed in the student’s record at the end of the

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