Institutional Federal Compliance Report 2021

NEW YORK STATE CORRECTIVE ACTION PLAN Single Audit of Federal Programs for State Fiscal Year Ended March 31, 2018

State Agency:

Department of Health

Single Audit Contact:

Lori Conway

Title:

Associate Accountant

Telephone:

518-473-3920

E-mail Address: Lori.Conway@Health.ny.gov Federal Program(s) (CFDA # [s]): Immunization Cooperative Agreements (93.268) Audit Report Reference: 2018-033 Corrective Action Planned: To improve monitoring of the Vaccines for Children (VFC) site visits to ensure completion with the required time frames, regional supervisors will be required to track and update key VFC visit information in an Excel spreadsheet, including the visit due date, the staff person assigned to conduct the visit, the date the visit is scheduled, the date the visit is completed and the name of the staff person who ultimately conducted the visit. The regional supervisor will review deadlines with their staff monthly and update the tracking sheet on an ongoing basis (as visits get scheduled and completed). In addition, regional staff will be encouraged to schedule visits in such a manner that there is a sufficient cushion between the scheduled visit date and the 24- month deadline date to allow for last-minute reschedules to still occur by the 24-month deadline. The Vaccine Program Manager will continue to have monthly calls with the regional staff. During the calls, she will discuss the status of site visit scheduling and completion. The Vaccine Program Manager and other staff in the Vaccine Program at the central office will also continue tomonitor activity in the CDC’s Provider Education Assessment and Reporting (PEAR) system. PEAR is used to record the results of site visits. Regional staff will be given refresher training on how to view the 24-month monitoring flags included in PEAR. In addition, central office staff will generate site visit status reports from PEAR on a quarterly basis and share with the regional staff. Anticipated Completion Date: December 1, 2018.