| Federal Compliance Report 2021 Final | 1 |
| Appendix A | 17 |
| SUNY OPTOMETRY FERPA POLICY | 17 |
| Effective November 2, 2020 | 17 |
| Definitions | 17 |
| Procedure to Inspect Education Records | 19 |
| Limitation on Right of Access | 19 |
| Refusal to Provide Copies | 19 |
| While FERPA generally prohibits an institution from denying access to Education Records, it does permit an institution, under certain circumstances, to deny a request for copies of records. The College may deny a request for copies of records, not oth... | 19 |
| Fees for Copies of Records | 20 |
| Official Transcripts: $ 8.00 | 20 |
| All other Education Records: $ 0.25/page | 20 |
| Types and Location of Education Records | 20 |
| Disclosure of Education Records | 20 |
| Record of Requests for Disclosure | 21 |
| Opting Out of the Release of Directory Information | 22 |
| Correction of Education Records | 22 |
| Appendix B | 25 |
| Introduction | 30 |
| Nondiscrimination Policy | 30 |
| Complaint process: | 31 |
| If you feel that the school or an accredited program has failed to meet the expectations of accreditation, you may file a complaint with the program’s accrediting body. | 31 |
| SUNY Optometry has its own internal process for resolving complaints, See Formal Complaint Procedure for Students. | 31 |
| The Optometric Oath | 32 |
| Student Code of Ethics | 33 |
| Formal Complaint Procedure for Students | 33 |
| Records of Formal Complaints: | 34 |
| Complaints to Accrediting Bodies | 35 |
| If you feel that the school or an accredited program has failed to meet the expectations of accreditation, you may file a complaint with the program’s accrediting body. | 35 |
| Student Conduct Code | 36 |
| Procedures for Enforcing the Student Conduct Code | 40 |
| 3) General Provisions | 43 |
| a) Advisors: Complainants and respondents have the right to seek advice from an advisor (attorney, clergy, parent, faculty member, or whomever they choose). One advisor, upon request, may be present during a hearing, but may not represent or speak on ... | 43 |
| b) Confidentiality: Information provided to College officials during this process shall be considered private and will only be shared with other College officials and the University Police Department on a “need to know” basis. The College officials wi... | 44 |
| c) Retaliation/Intimidation/Harassment: Retaliation, intimidation, or harassment against any complainant, witness or individual involved with the Procedures is strictly prohibited. Attempts to retaliate, intimidate, or harass through verbal, written, ... | 44 |
| d) Conduct Violations and Amnesty for Alcohol and Drug Use Violations: The health and safety of every student at the College is of utmost importance. The College recognizes that students who have been drinking and/or using drugs (whether such use is v... | 44 |
| 4) Proceedings | 45 |
| 5) Cases of Alleged Academic Misconduct Resolved at the Department Level | 49 |
| q) Cases Submitted Directly to SCO. Written charges of alleged academic misconduct that occur within the context of a particular course, clinic, or laboratory may be brought by a complainant directly to the Student Conduct Officer (SCO), who will init... | 49 |
| r) Cases Handled within Academic Department. Cases of alleged academic misconduct may be handled by the instructor or record of the course, clinic, or lab, under the advisement and with the approval of the department chair, but only with the written c... | 49 |
| i) The Student Conduct Code and these Procedures afford the accused student with due process rights, including the right to an investigation, the right to an informal or formal review of the evidence, the right of appeal, and right to appropriate noti... | 49 |
| ii) Alleged misconduct reviewed by the instructor of record and the department chair that is deemed to be so egregious that the misconduct cannot be resolved by the sanctions available to the department (failure of the respective assignment or the ent... | 49 |
| iii) If the accused student does not consent to adjudication at the department level, or if he or she does not consent to the sanctions to be imposed at the department level, the instructor or record or the department chair may submit the complaint to... | 50 |
| s) Once a resolution between the accused student and instructor or record is reached and approved by the department chair, the department chair shall write a Letter of Academic Misconduct Resolution, which includes the following information: | 50 |
| i) Name of the student respondent | 50 |
| ii) Date the letter is written and signed | 50 |
| iii) Name of the faculty member who alleged that academic misconduct occurred | 50 |
| iv) Name and section number of the course or lab | 50 |
| v) Description of the alleged academic misconduct (as written in Section 1.1.A. of the Code), including the dates and times that the alleged misconduct occurred | 50 |
| vi) Brief description of the evidence weighed to determine that misconduct occurred | 50 |
| vii) Sanctions imposed by the academic department and accepted by the student | 50 |
| viii) Statement of student’s waiver of rights to further adjudication of the case, including waiver of appeal | 50 |
| ix) Signatures of the department chair, the faculty member, and the student respondent. | 50 |
| d) The Code and Procedures, together, provide the College with a mechanism to consider an accused student’s entire set of circumstances, including whether the reported instance of academic misconduct is part of a pattern of misconduct. Accordingly: | 50 |
| i) After a resolution between the accused student and the instructor of record is reached and approved by the department chair, the department chair shall promptly send the original Letter of Academic Misconduct Resolution to the Office of the VPAA, a... | 50 |
| ii) When the Letter Academic Misconduct Resolution is received by the Student Conduct Officer, the respondent shall be placed on disciplinary probation, as defined in Section (6) of the Procedures with the condition that any further violation of the S... | 50 |
| 6) Possible Sanctions | 50 |
| a) Academic Departmental Sanctions. Alleged student conduct violations that are handled by an academic department result in sanctions that include failure of a respective assignment, or failure of the entire course, clinic or laboratory, but do not in... | 50 |
| b) Educational and Remedial Sanctions. Assignments, such as work, research, essays, service to the College or the community, training, counseling, or other remedies intended to discourage a repeat of the misconduct or as deemed appropriate based upon ... | 51 |
| c) Restitution. Compensation for loss, damages or injury. This may include appropriate service and/or monetary material replacement. | 51 |
| d) Loss of Financial Aid. Scholarships, loans, grants, fellowships, and any other types of state financial aid given or guaranteed for the purposes of academic assistance can be conditioned, limited, cancelled or denied. | 51 |
| e) Denial of Access to Campus or Persons. A designated period of time during which the student is not permitted: (i) on College property or specified areas of Campus or (ii) to have contact (physical or otherwise) with the complainant, witnesses or ot... | 51 |
| f) Disciplinary Probation. A designated period of time during which privileges of continuing in student status are conditioned upon future behavior. Conditions may include the potential loss of specified privileges to which a current student would oth... | 51 |
| g) Suspension. Temporary separation of the student from active student status or student status. | 51 |
| h) Expulsion. Permanent separation of the student from student status from the College. Expulsion shall be entered on the student’s transcript permanently without exception; this requirement shall not be waived in connection with a settlement agreement. | 51 |
| i) Multiple Sanctions. More than one sanction may be imposed for a single violation. | 51 |
| Health Policy | 52 |
| Mandatory Student Immunizations for Measles, Mumps and Rubella | 52 |
| Information about Hepatitis B and the Vaccine (Recombinant) | 53 |
| Alcohol and Drug Policy | 54 |
| College Policy Statement on Drug and Alcohol Use by Students | 55 |
| Tobacco-Free Policy | 57 |
| Purpose | 57 |
| Policy | 57 |
| Compliance | 57 |
| Smoking Cessation Opportunities | 58 |
| Questions | 58 |
| Definitions | 58 |
| Emergency Services | 59 |
| On Campus Emergencies | 59 |
| Useful Resources | 59 |
| Campus Safety Information | 60 |
| Security and Access to the College (College Hours) | 60 |
| Sensitive and/or Personal Crimes: | 61 |
| Emergency Response and Evacuation Procedures | 61 |
| Sexual Harassment & Violence | 61 |
| Sexual Assault, Rape, Stalking and Domestic Violence | 63 |
| SUNY College of Optometry Sexual Violence Victim/Survivor Bill of Rights https://www.sunyopt.edu/pdfs/hr/App%20A-Sexual%20Violence%20Students%20Bill%20of%20Rights.pdf | 64 |
| Registered Sex Offenders | 64 |
| SafeInSigh App | 64 |
| Health Services | 65 |
| Immunization | 65 |
| General Health Services | 65 |
| Mental Health Practitioners | 66 |
| Stress Management | 66 |
| Health Insurance Program Options | 67 |
| Professional Standards of Dress | 69 |
| Information Technology Acceptable Use Policy | 71 |
| Academic Information and Policies | 72 |
| Course Description | 72 |
| Policy for Student Leave Requests from Courses and Clinic | 72 |
| Notes for student leave requests: | 73 |
| Examinations | 73 |
| Statement on Student Use of Educational Materials | 74 |
| Faculty Office Hours | 75 |
| Academic Progress and Degree Requirements | 75 |
| Grading System | 75 |
| Grade Posting | 76 |
| Course Remediation | 76 |
| Student Grievances and Appeals of Final Grade | 77 |
| Dean’s List | 78 |
| Academic Probation: Professional Program | 78 |
| Ineligibility to Advance: Professional Program | 79 |
| Academic Dismissal | 79 |
| Appeal of Academic Dismissal | 79 |
| Readmitted Student | 79 |
| Students Repeating a Year of Study | 80 |
| Disciplinary Action | 80 |
| Leave of Absence | 80 |
| Withdrawal Process | 81 |
| Refunds | 81 |
| Exemption from Course Requirements | 81 |
| Auditing Courses | 81 |
| Transfer Credit | 82 |
| Student Coursework | 82 |
| Degrees | 82 |
| National Board Examination for the Doctor of Optometry | 83 |
| National Board Examination Part III Travel Policy | 83 |
| State Licensure for the Doctor of Optometry | 83 |
| Commencement | 83 |
| Registration and Maintenance of Matriculation | 83 |
| Course and Faculty Evaluation | 84 |
| Religious Observances Policy | 84 |
| New York State Education Law, Article 5 Section 224-a. Students unable because of religious beliefs to register or attend classes on certain days. | 85 |
| Policy on Externships Abroad and Mission Trips | 86 |
| Eligibility for Externships Abroad | 86 |
| Selection Process | 86 |
| Eligibility for Participation on Missions Trips Abroad | 87 |
| Student Support Services | 89 |
| Academic Advising | 89 |
| Clinical Enhancement Program | 89 |
| Mental Health Services | 90 |
| 11th Floor Safe Zone | 90 |
| Mental Health Professional Counseling | 91 |
| Tea Chats | 91 |
| Interfaith Prayer and Meditation Room | 91 |
| Suicide Prevention | 91 |
| Pre-Personal Counseling | 91 |
| Food Pantry | 92 |
| Career Counseling | 92 |
| Minority Enrichment | 92 |
| Tutoring | 93 |
| Student Housing | 93 |
| Housing Committee | 93 |
| Housing Day | 93 |
| Veterans Benefits | 94 |
| Harold Kohn Vision Science Library | 94 |
| Hours of Operation | 94 |
| Circulation | 95 |
| Records Policy | 96 |
| Educational Rights & Privacy Act | 96 |
| Public Records | 96 |
| Confidential Records | 97 |
| Availability of Records to Students | 98 |
| The Retention of Records | 99 |
| Clinical Programs and Policies | 100 |
| University Eye Center and Satellite Clinics | 100 |
| Patient Confidentiality | 100 |
| Procedure | 100 |
| Examinations of Family Members | 101 |
| Patient Responsibility | 101 |
| Taking Care of Business at SUNY | 102 |
| College office hours | 102 |
| Tuition & Fees | 102 |
| Standards of Satisfactory Academic Progress for the Determination of Eligibility for Student Financial Aid | 102 |
| Payment Procedures | 102 |
| Late Payment of Tuition | 103 |
| Deferment of Tuition | 103 |
| Tuition for Students on an Approved Medical Leave | 103 |
| Tuition for Students Remediating Coursework | 103 |
| Eligibility and Disbursement of Financial Aid | 103 |
| Change of Address | 104 |
| Lockers and mailboxes | 104 |
| Name Tags | 104 |
| Student Instruments | 104 |
| Instrument Issues | 104 |
| Instrument Insurance | 105 |
| Appendix A - Financial Aid Information and Policies | 106 |
| Financial Aid Packaging Policy | 106 |
| Application Process | 106 |
| Disbursement of Student Financial Aid | 107 |
| Appendix B - Students with Disabilities under the Americans with Disabilities Act (ADA) | 109 |
| Requesting a Reasonable Accommodation under ADA | 110 |
| Types of Accommodations | 110 |
| Behavioral Concerns | 111 |
| Grievance Procedures | 111 |
| Appendix C - Functional Requirements for Succeeding in Optometry School and as a Doctor of Optometry | 112 |
| Functional Standards for Didactic and Clinical Optometric Education | 112 |
| Observation Abilities | 112 |
| Auditory Abilities | 113 |
| Tactile Abilities | 113 |
| Communication Abilities | 113 |
| Sensory and Motor Coordination Abilities | 113 |
| Intellectual, Conceptual, Integrative and Quantitative Abilities | 114 |
| Behavioral and Social Attributes | 114 |
| Appendix D - New York Penal Law | 115 |
| § 130.66 Aggravated sexual abuse in the third degree. | 122 |
| Appendix C | 127 |
| Appendix D | 129 |
| Appendix E | 131 |
| Appendix F | 132 |
| Appendix G | 332 |
| 2018 CAFR unsecured | 332 |
| U_800811_RESTRICTED_18_NewYorkStateLegislature_YB | 582 |
| U_805505_18_StateofNY_A133 | 586 |
| (1) Summary of Significant Accounting Policies | 600 |
| (a) Reporting Entity | 600 |
| (b) Basis of Presentation | 600 |
| (c) Basis of Accounting | 600 |
| (d) Matching Costs | 601 |
| (2) Relationship to Federal Financial Reports | 601 |
| (3) Indirect Cost Rate | 601 |
| (4) Unemployment Insurance | 601 |
| (5) Loan and Loan Guarantee Program | 601 |
| (a) Federal Student Loan and Loan Guarantee Programs | 601 |
| (b) Home Investment Partnerships Program | 602 |
| (c) Hurricane Sandy Community Development Block Grant Disaster Recovery Grants | 602 |
| (6) Non-Cash Awards | 603 |
| (7) Litigation | 603 |
| (1) Summary of Auditors’ Results | 604 |
| (2) Findings Relating to the Financial Statements Reported in Accordance with Government Auditing Standards | 605 |
| (3) Findings and Questioned Costs Relating to Federal Awards | 605 |
| DOB Corrective Action Plans Final 12-13-18 | 724 |
| Pages for DOB CAPS.pdf | 759 |
| Corrective Action Planned: | 759 |
| Anticipated Completion Date: | 759 |
| Corrective Action Planned: | 760 |
| Anticipated Completion Date: | 760 |
| Corrective Action Planned: | 761 |
| Anticipated Completion Date: | 761 |
| Corrective Action Planned: | 762 |
| Anticipated Completion Date: | 762 |
| Corrective Action Planned: | 763 |
| Anticipated Completion Date: | 763 |
| Corrective Action Planned: | 764 |
| Anticipated Completion Date: | 764 |
| Corrective Action Planned: | 765 |
| Anticipated Completion Date: | 765 |
| Corrective Action Planned: | 766 |
| Anticipated Completion Date: | 766 |
| Corrective Action Planned: | 767 |
| Anticipated Completion Date: | 767 |
| Corrective Action Planned: | 768 |
| Anticipated Completion Date: | 768 |
| Corrective Action Planned: | 769 |
| Anticipated Completion Date: | 769 |
| Corrective Action Planned: | 770 |
| Corrective Action Planned: | 771 |
| Anticipated Completion Date: | 771 |
| Corrective Action Planned: | 772 |
| Anticipated Completion Date: | 772 |
| Corrective Action Planned: | 773 |
| Anticipated Completion Date: | 773 |
| Corrective Action Planned: | 774 |
| Anticipated Completion Date: | 774 |
| Corrective Action Planned: | 775 |
| Anticipated Completion Date: | 775 |
| Corrective Action Planned: | 776 |
| 2018 PYFU KPMG Final 11-28-18 | 781 |
| DOB Prior Year Finding Package 2018 Final 11-23-18 | 781 |
| Appendix H | 840 |
| 00-Inside Front Cover | 841 |
| 01-Front Section | 842 |
| 02-Basic Financial Stmts | 874 |
| 03-Notes 1-8 | 896 |
| 03-Notes 9-16 | 941 |
| 04-Required Supplementary Info | 974 |
| 05-General | 992 |
| 06-Federal Special Revenue | 1000 |
| 07-General Debt Service | 1006 |
| 08-Other Governmental | 1008 |
| 09-Special Revenue | 1014 |
| 10-Debt Service | 1022 |
| 11-Capital Projects | 1028 |
| 12-Fiduciary | 1038 |
| 13-Non-Major Component Units | 1048 |
| 14-Statistical Section | 1054 |
| 15-Inside Back Cover | 1094 |
| FINAL Corrective Action Plans.pdf | 1264 |
| LATS MLC OGS CAP 11-12-2019 v2.pdf | 1264 |
| CORRECTIVE ACTION PLAN | 1264 |
| CORRECTIVE ACTION PLAN | 1264 |
| Appendix I | 1338 |
| Appendix J | 1347 |
| Appendix K | 1356 |
| Appendix L | 1358 |
| Appendix M | 1378 |
| Appendix N | 1447 |
| Appendix O | 1455 |
| Appendix P | 1456 |
| Appendix Q | 1459 |
| Appendix R | 1462 - 1463 |
| Fall 2019 1st yr. schedule | 1462 - 1463 |
| Fall 2019 1st yr. schedule | 1462 - 1463 |
| Fall 2019 2nd yr. schedule | 1464 - 1465 |
| Fall 2019 2nd yr. schedule | 1464 - 1465 |
| Fall 2019 3rd yr. schedule | 1466 - 1467 |
| Fall 2020 1st yr. schedule | 1468 - 1469 |
| Fall 2020 Year 1 | 1468 - 1469 |
| Fall 2020 2nd yr. schedule | 1470 - 1471 |
| Fall 2020 2nd yr. schedule | 1470 - 1471 |
| Fall 2020 3rd yr. schedule | 1472 - 1473 |