Faculty Handbook

SUNY College of Optometry

Faculty Handbook 2022-23

D. Requirements for Active Status 1. To maintain active full-time status, students must register for 12 credits in each of the academic year semesters (Fall, and Spring) as well as Summer (for PhD, Residency/PhD, and Residency/MS students). In a student's final semester when they are writing their dissertation, they can register for 1 credit and be considered full time. 2. To maintain active status, students must have a Graduate Research Advisor. 3. Failure to maintain active status for two (2) consecutive semesters, without a formal leave of absence, may result in dismissal from the graduate program. E. Leaves of Absence 1. A student may request a leave of absence by petitioning in writing to the Associate Dean. Such requests are generally for medical or emergency reasons. 2. The Graduate Program Committee, following consultation with the student's advisor and other appropriate persons, may recommend granting a leave of absence of up to one year in duration. 3. A request for an extension of a leave of absence will be evaluated by the Associate Dean.

VI. GRADES, PROBATION, AND DISMISSAL

A. Letter Grades and Credit-only Grades 1. The letter grades are "A", "B", "C", "D", and "F". Of these grades, "A", "B", and "C" receive full

graduate credit, while "D" and "F" receive no graduate credit. 2. The credit-only grades are P (passing) and U (unsatisfactory) 3. Research will be taken for a credit-only grade.

4. The instructor of each course is responsible for determining the procedures to be used in evaluating performance for the course and is responsible for informing the students of these procedures at the beginning of the course. B. Incomplete Grades 1. A grade of "I"--incomplete--indicates that the requirements of the course have not been completed by the end of the grading period but that the work that has been done has been at a passing level. A grade of "I" may be given at the discretion of the instructor. 2. An "I" grade must be replaced by a letter grade or credit-only grade no later than the end of the following semester. An "I" grade that has not been replaced by this time will be automatically converted to an "F" or a "U" grade. Under exceptional circumstances the course instructor may grant an extension of one semester to this period. The instructor is to notify the Associate Dean, in writing of any extension request. After the "I" grade has been replaced, the student's transcript will not indicate that the initial grade received in the course was an "I". C. Submission of Grades 1. Instructors shall submit course grades to the Registrar using the on-line procedure within 1 week of end of the final exam period. 2. A grade may be changed by the instructor of the course at any time after the grades for the course have been submitted, but ONLY in the event that the original grade issued was in error. A written

62