Faculty Handbook

SUNY College of Optometry

Faculty Handbook 2022-23

Availability of Academic Records Students may request copies of their transcripts for themselves or for third parties. Requests must be made in writing and the contact information provided. At the request of the President or Dean, term reports and written instructor comments may be made available. Transcripts from the SUNY College of Optometry will be provided to members of the Course and Standing Committee. The committee, by vote, may request a student’s transcripts from previous institutions attended, standardized test scores, and letters of recommendation. The Registrar, or a person designated by the Registrar, shall be responsible for distributing and collecting all documents, and copies thereof, used in the Committee on Course and Standing meetings. All such documents and copies must be returned to the Registrar or designee prior to the end of the meeting. The chair of the Course and Standing Committee at any meeting where student records are reviewed and discussed must inform all present about the necessity to maintain confidentiality of all student records and of the proceedings of the meeting. Student academic records, scores and grades may be used for educational research only as part of de-identified group data. Proposals for educational research involving student records must comply with FERPA regulations and will be evaluated by the Dean for Academic Affairs in consultation with the Vice President for Student Affairs and the President of the Student Council. Proposals for use of student data for educational research must include: • A statement of the objective of the study. • The qualifications of the individual or group conducting the study. Textbooks and Readings IORs must include a list of all required readings and textbooks in the course syllabus and make it available prior to the beginning of the term. Required textbooks will be made available in the library reserves. A list of required texts, and any other materials for the course requiring time to acquire, should be provided to the Department Chairs and a compiled list of all required texts and materials will be provided to the students through the Office of Student Affairs in advance of the term for dissemination to the students. Procedures for Changing Educational Policy This document may be modified as specified in the Faculty Bylaws. NOTE: This document will be maintained by the chair of the Educational Policy Committee with the assistance of the Dean for Academic Affairs. • A description of the methodology to be employed. • A signed statement assuring confidentiality of all data. • Assurance that data will only be reported as de-identified group data.

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