Faculty Handbook

SUNY College of Optometry

Faculty Handbook 2022-23

Academic Dismissal Dismissal is reserved for those situations where the student is deemed incapable of fulfilling institutional or academic requirements in a timely manner. When the Committee on Course and Standing is considering a student for academic dismissal, the student shall be notified in writing by the Office for Academic Affairs that such a recommendation is to be considered. The student shall, at their option, (a) voluntarily withdraw from the program, (b) submit a written statement of mitigating circumstances to the committee for its consideration, or (c) appear personally to explain any mitigating circumstance before the Committee on Course and Standing makes its recommendation to the Dean for Academic Affairs. The student will have the opportunity to meet with the Dean to review their case. Appeal of Academic Dismissal A student who wishes to appeal the decision of academic dismissal may do so in writing to the President of the College within one week of written notification of dismissal by the Dean for Academic Affairs. Readmitted Student For the student who is separated from the College because of academic problems, or voluntarily leaves and then is readmitted, the following will apply: 1. The student’s transcript will contain their complete academic record at the College. A notation will appear indicating the date and the reason for separation e.g., leave of absence, withdrawal, dismissal, etc., as well as the notation and date of readmission. 2. Grades for all years attended, including unsuccessful quarters or year(s) will remain on the transcript. All grades, except for the initial grade in repeated courses, will be utilized in calculating the cumulative GPA. 3. If a student is readmitted, the Committee on Admissions or the Committee on Course & Standing may recommend the conditions under which the student is readmitted, e.g., all courses repeated, exemptions granted for course(s) previously passed, etc. Students Repeating a Year of Study For the student that is required to repeat a full year(s) of study, the following will apply: 1. A notation will be made on the transcript indicating the year(s) being repeated. 2. All courses that are being repeated will be indicated with a “Y” after the grade received. 3. Grades for all years attended will remain on the transcript. All grades, except for the initial grade in repeated courses, will be utilized in calculating the cumulative GPA. Disciplinary Action Students are subject to disciplinary action, including dismissal from the College, for actions deemed inappropriate according to the Student Conduct Code distributed to all students in the Student Handbook.

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