EMPLOYEE HANDBOOK

College Work Study Payroll College Work Study students are paid on a bi-weekly basis. Each pay period starts on a Thursday and ends on a Wednesday the following week. The proper supervisor must sign time sheets. Please send time sheets directly to the Student Affairs Office room #1131 by noon on the Thursday after the pay period ends . Work Study checks are picked up in the B ursar’s Office. Students are required to show their college ID card in order to receive their checks. BUSINESS AFFAIRS The Division of Business Affairs is responsible for the fiscal and budgetary operations of the College. The division is comprised of: 1) The Associate Vice President who is the information security officer for the SUNY web portal, the Research Foundation web portal, NIH Commons, and NSF Fast-lane; is the campus liaison with the Office of the State Comptroller in daily operational fiscal matters; and coordinates the New York Department of Health annual cost report with external auditors. The Associate Vice President reports campus fiscal operations to the SUNY System Administration on both a routine and an as-needed basis and confers with SUNY system staff regularly on fiscal matters and is the Property Control Officer, responsible for the accounting and reporting of all state and Research Foundation equipment on the SUNY Property Control System. He prepares both short-term and long-term cash projections and assists departments in their budgeting. Along with the President and VP for Administration and Finance, he meets with other VP’s during the annual budget process. The Associate Vice President supervises the areas of procurement, accounting, budgeting, and the bursar and has the following report to him: a. The procurement and compliance business manager, who is responsible for the purchasing and payment of goods and services, as well, as travel reimbursement for both state and research foundation activity. The business manager also chairs the college’s internal control committee. b. The bursar, who is responsible for serving the College Community in various functions, including, but not limited to, maintaining student account records, collecting College-wide cash receipts, billing of tuition and fees, processing and disbursing refunds, generating Faculty Student Association checks and distributing College Work Study paychecks, as well as issuing approved patient refunds. The office is responsible for the accounting functions of the Faculty Student Association, as well as the College foundation, the Optometric Center of New York. c. The college accountant, who is responsible for maintaining the student and general financial records of the College as well as banking matters, travel voucher auditing and cash collection internal controls. Additionally, the college accountant reconciles the daily cash collections the bank records.

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