ACOE_Self-Study

Equipment Acquisition and Replacement Expenditures for equipment acquisition, replacement and upgrading in the areas of academics (teaching and research), patient care, and information technology for the past three years were as follows:

Area

2015-16 $63.8K

2016-17 $52.2K

2017-18 $43.6K

Academics (not including Library or research)

Patient Care

$443.9K $27.9K

$468.1K $262.2K

$451.8K $46.5K

Information Technology

Expenditures for repair and maintenance (excluding salaries) were:

Area

2015-16

2016-17

2017-18

Academics

$10K

$10K

$10K

Patient Care (with EHR) Information Technology

$366.1K $422.8K

$198.4K $626.7K

$326.3K $879.0K

Equipment acquisition and replacement occur through a number of mechanisms: • Routine: Routine equipment acquisition or replacement is handled through the annual budget request submitted by VPs and negotiated with the President and VP for Administration and Finance. Once approved, the VP or designee manages the acquisition or replacement of equipment through their respective budgets. • Extraordinary: If an unexpected equipment failure occurs during the year that imposes an extraordinary cost on a VP's budget, he/she can request budget supplementation from the President or VP for Administration and Finance. This process is usually successful depending on the need and level of cost involved. • Comprehensive: A planned, large-scale, and possibly multi-year acquisition or replacement of equipment, defined by the quality and total cost of the items involved, would begin with a formal request made to the President or VP for Administration and Finance. Following discussions and if approved, a funding strategy would be formulated and an appropriate procurement process initiated. • Capital Projects: Equipment acquisition or replacement can take place by means of capital building projects. Such equipment must relate directly to the project and may be either fixed or movable. Maintenance Preventative maintenance and repairs on building infrastructure equipment is scheduled by Computerized Maintenance Management System (CMMS). Copies of the maintenance and repair reports can be found in the Engineering Department on floor 3M. Equipment is replaced according to use and need as described previously under this standard. The engineering team closely monitors maintenance schedules and performs daily walk through inspections of all

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